What do you call a document that provides a clear and accurate record of a meeting?

What do you call a document that provides a clear and accurate record of a meeting?

• A. Minutes
• B. Report
• C. Summary
• D. Diary

Answer: (A)

A document that provides a clear and accurate record of a meeting is known as minutes. Minutes serve as an official written account of what transpired during a meeting, detailing key discussions, decisions made, and action items assigned. They are vital for transparency and accountability, ensuring that all attendees and those who could not attend have a reference for what was discussed and agreed upon. Minutes typically include the date, time, and location of the meeting, a list of attendees, and a summary of each agenda item discussed. This structured format helps maintain focus on the meeting's objectives and ensures that important information is not overlooked. While reports, summaries, and diaries might provide useful information, they do not specifically fulfill the role of documenting a meeting in the same formal manner that minutes do. Reports are broader and can cover various topics beyond meetings, summaries condense information without necessarily capturing detailed discussions, and diaries are personal records that usually reflect individual thoughts or events rather than formal proceedings of a meeting.

A document that provides a clear and accurate record of a meeting is known as minutes. Minutes serve as an official written account of what transpired during a meeting, detailing key discussions, decisions made, and action items assigned. They are vital for transparency and accountability, ensuring that all attendees and those who could not attend have a reference for what was discussed and agreed upon.

Minutes typically include the date, time, and location of the meeting, a list of attendees, and a summary of each agenda item discussed. This structured format helps maintain focus on the meeting's objectives and ensures that important information is not overlooked.

While reports, summaries, and diaries might provide useful information, they do not specifically fulfill the role of documenting a meeting in the same formal manner that minutes do. Reports are broader and can cover various topics beyond meetings, summaries condense information without necessarily capturing detailed discussions, and diaries are personal records that usually reflect individual thoughts or events rather than formal proceedings of a meeting.